ADIS 2026
Exhibitor Information
Welcome to the ADIS 2026 Exhibitor Information page. Everything you need to exhibit at the Abu Dhabi Infrastructure Summit
12–14 May 2026, ADNEC Abu Dhabi
Check your deadlines, and reach the right contact
What You Need to Do
Please find your Exhibitor Checklist below.
For further operational details, venue regulations, and order procedures, please consult the Exhibitor Manual.
CHECKLIST
| TASK / FORM | DESCRIPTION | MANDATORY OR OPTIONAL | HOW TO COMPLETE | DUE BEFORE OR LATEST BY |
|---|---|---|---|---|
| Badge Registration | Register individuals for badges for VIP | Mandatory | link | 26 APRIL 2026 |
| Register individuals for badges for Exhibitor | Mandatory | link | 26 APRIL 2026 | |
| Register individuals for badges for Contractor | Mandatory | link | 26 APRIL 2026 | |
| Register individuals for badges for Media (Including Photographer and Videographer) | Mandatory | link | 26 APRIL 2026 | |
| Stand Plan Submission | Please submit urgently via email:
|
Mandatory | adis26.standaudit@esm-events.com | 15 APRIL 2026 |
| Pre-Build Stand Graphic Forms | To add personalised branding of the wall panels *this is for pre-built stands only |
Mandatory | operations@adsisummit.ae | 17 April 2026 |
| End User Certificate (EUC) | List any military related material and models for approval | If Applicable | adis26.standaudit@esm-events.com | 5 April 2026 |
| Heavy & Oversized Exhibits Declaration | Declare your heavy or oversized displays | If Applicable | adis26.standaudit@esm-events.com | 5 April 2026 |
| Electrical Order Form | To order electricity and power sockets etc. (not applicable to pre-built) | Mandatory | capital360.mr@adnec.ae | 24 APRIL 2026 |
| Rigging Order Form | To order rigging requirements | If Applicable | capital360.mr@adnec.ae | 24 APRIL 2026 |
| Telecoms & IT Order Form | To order different internet connections | Optional | customer.services@adnec.ae | 26 APRIL 2026 |
| Catering Order Form | To order food and/or beverages | Optional | sales@capitalcatering.ae | |
| Vehicle Cleaning Order Form | To order cleaning of your vehicle(s) on display | Optional | customer.services@adnec.ae | |
| Stand Cleaning Order Form | To order cleaning of your stand | Optional | customer.services@adnec.ae | |
| Skip Order Form | To order dedicated rubbish skip for waste disposal | Optional | customer.services@adnec.ae | |
| Exclusive Hotel Rates & Bookings | Avail best rates for hotel and flight bookings | Optional | bizaway@elevatedmc.com | Subject to availability |
Key Dates Timeline
BUILD-UP
| DATE | TIME | INSTRUCTION |
|---|---|---|
| 9 May 2026 | 08:00 – 12:00 | ONLY for pre-rigging & delivery of heavy or oversized displays & vehicles* |
| 12:00 – 20:00 | Build-up of space-only stands | |
| 10 May 2026 | 08:00 – 20:00 | Build-up of space-only stands |
| 11 May 2026 | 08:00 – 16:00 | Final set-up of space-only stands |
| 12:00 – 16:00 | Access for exhibitors |
- All stand construction must be completed by 16:00 May 11.
- Exhibit set up must be completed by 16:00 May 11.
- Failure to meet these deadlines will result in penalty fees. Please see Section 3.8 for information on charges.
- *A ‘heavy’ exhibit weighs 1,000kg or more. An ‘oversized’ exhibit measures 2.5m or more that cannot be dismantled.
- **Exhibitors who enter before 12:00 (12pm) 9 May will need to purchase a wristband (See Section 3.4).
SHOW OPEN DAYS
| DATE | TIME | INSTRUCTION |
|---|---|---|
| 12 May 2026 | 09:00 – 18:00 | Exhibitor Access |
| 10:00 – 17:00 | Visitor Access | |
| 13 May 2026 | 09:00 – 18:00 | Exhibitor Access |
| 10:00 – 17:00 | Visitor Access | |
| 14 May 2026 | 09:00 – 18:00 | Exhibitor Access |
| 10:00 – 17:00 | Visitor Access |
BREAK-DOWN
| DATE | TIME | INSTRUCTION |
|---|---|---|
| 15 May 2026 | 08:00 – 16:00 | Dismantling & Removal of stands |
- All exhibits, stand fittings and waste must be cleared from the site by 16:00, 15 May 2026
- Failure to meet this deadline will result in penalty fees. Please see Section 3.8 for information on charges.
Important: Please plan your stand build and set up within the dates and times given above. If you require additional time this must be requested and agreed on a case-by-case basis, in advance and will be subject to the availability of the halls.
Key Contacts
| Service Area | Contact | Phone | |
|---|---|---|---|
| General Operations | Amar Hussain | operations@adsisummit.ae | — |
| Marketing | Daniella Sarkis | dsarkis@gmolx.com | — |
| Electricity, Rigging & Water | Capital 360 | capital360.mr@adnec.ae | — |
| Telecoms, IT, Cleaning, Parking, Security | ADNEC Customer Services | customer.services@adnec.ae | +971 2 406 3666 |
| Catering | Michael Benito | sales@capitalcatering.ae | +971 2 406 3777 |
| International Freight | Noushad Anantavida (Noatum) | fe.noatum@adports.ae | +971 50 478 4808 |
| Domestic / Onsite Freight | Namarig Abdalla (Noatum) | namarig.abdalla@noatumlogistics.ae | +971 50 196 3958 |
| Travel and Accommodation | Bizaway | bizaway@elevatedmc.com | — |
| Security Emergency | ADNEC Security | security@adnec.ae | +971 2 406 4444 |
ADIS 2026 Exhibitor Manual
| Document | Notes |
|---|---|
| ADIS 2026 Exhibitor Manual | Your complete guide. Read this first. All rules, regulations and processes are detailed inside. |
Order Forms
| Form | Return to | Deadline |
|---|---|---|
| Space Only Electrical Order Form | capital360.mr@adnec.ae | 24 Apr 2026 |
| Rigging Order Form | capital360.mr@adnec.ae | 24 Apr 2026 |
| Telecoms Services Organiser IT Order Form | customer.services@adnec.ae | 26 Apr 2026 |
| Stand Cleaning Order Form | customer.services@adnec.ae | 26 Apr 2026 |
| Vehicle Cleaning Order Form | customer.services@adnec.ae | 26 Apr 2026 |
| Static Security Order Form | customer.services@adnec.ae | 26 Apr 2026 |
| CCTV Camera Rental Order Form | customer.services@adnec.ae | 26 Apr 2026 |
| VIP Parking – CP1 Order Form | customer.services@adnec.ae | See form |
| Skip Hire Order Form | customer.services@adnec.ae | See form |
| Contractor & Vehicle Access Order Form | customer.services@adnec.ae | Before build-up |
| Complex Structures Inspection Form | adis26.standaudit@esm-events.com | Min. 10 working days before tenancy |
| Stand Catering Order Form | sales@capitalcatering.ae | 26 Apr 2026 |
FAQ
When can I access the venue to set up?
Build-up runs 9–11 May 2026. Space-only stands from 9 May (noon). All stands must be complete by 16:00 on 11 May.
When does badge registration close?
26 April 2026. All badges must be registered online in advance. Late registration causes delays onsite.
Do I need to submit my stand design?
Yes — space-only stands must submit drawings and a Risk Assessment by 15 April 2026. No build without written approval.
Who do I contact for electricity and rigging?
Capital 360 —
capital360.mr@adnec.ae. Orders must be placed by 24 April 2026.
Can I bring my own catering or sell on my stand?
No. Capital Catering is the only permitted provider. Onsite sales are strictly prohibited.
Who handles shipping and freight?
Noatum Logistics (in collaboration with Rhenus) —
fe.noatum@adports.ae. They are the sole onsite freight handler.
Where do I find all the rules and regulations?
Everything is in the ADIS 2026 Exhibitor Manual. Download it above.